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PAC Minutes Oct. 4th, 2005 6:30 PM YMCA 2300 University Dr. Newport Beach. In attendance: Barbara Venezia, Mary Slouka, Greg Carroll, Harold Klassen, Davis Stieve, Ted Nichols Rick Dayton, Richard Moriarty, Tim Stoaks, Gary Hall 1: Chairman's Remarks: I am happy to announce that our Special Annexation meeting on Sept. 21st went well. I think we all got a good understanding of some of the obstacles in front of us. A/ City of Newport Beach needs to get an agreement with the County for the Redevelopment Agency before they feel comfortable moving forward with the annexation of the West Side. I know that there has been at least one County-City meeting since our annexation meeting. So they are moving forward. A big point of discussion, the airport control and the funds. B/ Setting a date for the Borders Committee meeting between the two cities. I know that both city managers are talking and trying to find a date. They promised us they would meet within the next 30 days. C/ contacting our Supervisors and urging them to direct LAFCO to do feasibility study of the West Side annexing to Newport and for a change of sphere of influence. We will continue to follow these issues and our goal is to get the West Side annexed by summer of 2006. Go to our web site and see the letter I have written to Supervisor Silva and get the other Supervisor’s emails and write your own letter….. Tonight I would like to welcome our guests: Ron Butler from SB2 Engineering he will be talking to us about the new PLAN D that the County has for Kline Dr. Jon Voget, Director for the YMCA Anastacio “Cachi” Martinez, Principal Architect at JZMK Partners And I would like to take this opportunity to welcome our newest PAC member Tim Stoaks to our board. We’re going to keep him very busy….. Remember if you would like to be considered for PAC, I can email you an application. It stays on file with the County and when openings occur, that is where they get the candidates from…so get yourself in the que…. 2: Approval of Sept. & Aug. minutes Richard Moriarity makes a motion to accept the minutes and Rick Dayton 2nds. Motion passes 3: Public Comments: We ask that the public keep their comments to 3 minutes or less in as courtesy to others as we have many speakers and agenda items to cover in a timely manner. If you have a comment on anything on the agenda, please wait until that item is being addressed. Public comments can only address PAC related issues or proposed projects. We ask that you do not comment on issues PAC has no jurisdiction over. A suggestion is to prepare your comments in writing to keep you focused and within the time frame. *Paulette Dunn & Carrie Robbins on Orchid says she was promised that the street on Orchid would become a cul de sac. Mark Esslinger says that it was a public safety issue and could not be done. Speed bumps can’t be placed on a public road. The traffic study that was done, reported by Greg, there was not enough traffic to warrant anything being done. Dave Kiff says we can write to the traffic affairs committee. Rich Edmonson at Traffic Affairs and then they have a hearing. BV will email information for follow up. Staff & Committee Reports: 4) New Projects Sub Committee Report – Barbara V ( 10 minutes) This report will give an overall progress report on projects and issues discussed with the County CEO’s office and the City. Meeting date was Sept. 19th . A -- UUD -- how we should best fund the Utility Undergrounding work. Paul and Dave Kiff discussed a payment due from SCE that would start the design work, but they are struggling with how to get that check cut; Paul is working on the 58k payment. The Board approved the Undergrounding in concept but not in actuality. Today I received an email from the County Larry Stansifer writes “Our Accounting manager has reviewed the Board of Supervisors documents for the SCE under grounding design work. The documents do not allow us to forward a payment to SCE at this time. The Auditor Controller needs specific authority to make this payment.” Paul Lannings office will take this to the board and should have an answer in 4-6 weeks. This payment deposit was due on 7/1/05. B -- Mesa-Birch Passive Park. The County still owns this land. The City's architect is finishing up its designs. The county staff needs to work with City staff (Assistant City Attorney Aaron Harp) to abandon the old Birch right-of-way to the adjacent property owners AND to transfer the two parcels to the City so that we can construct the park. Paul is working with the real estate division to transfer the small parcel to Guity Meyer. Paul says that he needs direction from someone at the County as to what the transfer price of the whole parcel will have to be and will go to 2nd district on that. BV asked Peter Buffa what the sale price of the land was, he said they paid $500,000.00 originally when it was to be their parking lot. Dave is suggesting that we use the comps that were gathered for the Fire Station. The right of way on this property will be divided among the builder and the Park according to the County Law. Paul will determine what and how this will split. The City attorney will be working with the County attorney on the transfer of this park property so that the City can build park. C/ The Orchard Street Park, Davis talked with the Mgt. and they are not opposed to the new equipment. They would like to see some sort of plan. They have seen the equipment brochure and now Dave will get together with the moms in the area and plan things out to show to mgt. Mgt. gave Davis some sort of outline so he can work from that. D/ And West Side Code Enforcement (as I understand it, the latter Agreement is over at the County for signatures/circulation). The City approved this agreement and sent it back to The County. I have emailed for weeks to determine what the date is that it goes to the Board OF Supervisors so far no reply from 2nd District. E/ Ted Nichols hard work and persistence paid off and now we are happy to report that the IRWD will move forward with upgrading the lines on Riverside Dr. as Ted instructed them the Specific Plan called for. F/ Acoustical program money still has not been transferred to the agency. Paul will check on this. G/ The Bristol side is moving forward and Cal Trans did transfer the property. Paul Lanning reports that they are moving forward with the design of the side walk and he is not sure if that will be part of the Irvine Ave expansion, but it is moving forward. They will ask the RA to make some sort of contribution with this project and how much is still unknown. $60K was originally approved for the project. 5/ Kline Drive /20 minutes Ron Butler from SB2 Engineering Plan D takes the existing easement and minimizes the amount of land to vacate. The fire dept has approved this plan. Undergrounding is included in this and storm drains. No parking, and roll curbs. Ron showed us the plans for Kline Dr. improvements. Hector Caldron from the County explained that there will be separate meeting with the homeowners within the next 4 weeks. Davis asked if they were going to increase the water main, and the plan should include that. Greg asked about how the process is being funded. Hector said that question should be addressed to Paul. 6/ Development Committee Report – Rick (3 minutes) Date: 09/12/05 Jim Swanek Planner, Site Planning Section Resources and Planning Management Department 300 N. Flower St. Santa Ana, CA 92702-4048 (714) 834-5049 Fax: (714) 834-6132 Jim.Swanek@rdmd.ocgov.com RE: PA050047 P.D./Use Permit to PC for 32 Single Family Detached Residences (TTM 16924) 1572 Orchard Drive Santa Ana Heights, CA 92707 Dear Mr. Swanek: Thank you for giving the PAC Committee the opportunity to review the floor plans and exterior elevations for this project. The PAC Development Committee reviewed this project on a preliminary basis with the developer on 7/19/05. Enclosed please find a copy of that review. The PAC Development Committee still supports this project. However, we would still encourage the developer to make every effort to incorporate the parcel at 1602 Orchard Drive into this project. We feel that it would be better for this project and the community if this happened. We request that the Planning Department encourage and assist where possible to try to make this happen. Sincerely yours, Rick Dayton PAC Development Subcommittee (949) 645-1717 fax: (949) 645-4243 Date: 07/19/05 Mark Esslinger Senior Planner, Project Planning Division Environmental Management Agency 300 N. Flower St. Santa Ana, CA 92702-4048 (714) 834-5049 Fax: (714) 834-6132 RE: Single Family Residential Development by Waterpointe Development 1572 Orchard Drive Santa Ana Heights, CA 92707 Dear Mr. Esslinger: The PAC Development Committee met on 7/19/05 with Garrett Calacci from Waterpointe Development for a preliminary discussion about the proposed Waterpointe project at 1572 Orchard Drive. Present at the meeting were Development Committee members Mary Slouka, Roger Summers, Davis Stieve, Gary Hall, and Rick Dayton. Also present were PAC member and kennel owner, Ted Nichols, and Ted Bosley, a resident of West Santa Heights. Mr. Calacci indicated that on the property that presently has 34 apartment units, they are proposing to build a planned development that would have 32 single family residential units. There would be (24) 3-story units with 1,904 SF of dwelling space and (8) 2-story units with 1,768 SF of dwelling space. Each unit would have a 2-car attached garage and driveway parking for 2 more cars. In addition there would be 7 common parking spaces for short term visitor parking. There would be a private drive with a “hammerhead” turn-around at the south end of the property. Mr. Calacci indicated that the Fire Department has reviewed the conceptual site plan and has given preliminary approval to the proposed on-site vehicle circulation. The 3-story units would not be immediately adjacent to a single family residential parcel. The third floor area would be under 500 SF. Mr. Calacci indicated that the development would conform to all setback and height limit regulations that the County typically requires of this type of development. Conceptual exterior elevations indicated a Tuscany style of architecture, with exterior plaster finish, window shutters, and barrel tile roofing. Final colors have not been selected, but earth tones were indicated on the elevations. The proximity of this development to the RK kennel zone was noted as a possible problem. Ted Nichols asked that a masonry sound wall be built along the east property line, and that the units be sound attenuated. Mr. Calacci indicated the sound wall would be incorporated into their plans. He also indicated that even though the units were not within the CNEL 65 contour, their intent was to sound attenuate the units. Sales agreements with buyers would indicate proximity to the pre-existing kennels. It was noted that this would be a better project for both the developer and the community if the parcel at 1602 Orchard Drive was incorporated into this project. The Development Committee strongly urges Waterpointe Development to continue to negotiate with this property owner to try to resolve a sales agreement. The committee would not object if the parcels at 1544 and 1554 Orchard Drive were also a part of this project. In conclusion, the Development Committee gives preliminary approval to this project and looks forward to reviewing this project when application for the Planned Development is processed by the developer. We wish to thank Mr. Calacci for taking the time to discuss this project with the community at an early stage. Sincerely yours, `Rick Dayton PAC Development Subcommittee 7/ Community Center- Rick (5 minutes) Community Center Report Since the last PAC meeting on 8/2/05, the community center design committee consisting of representatives from the YMCA, JZMK Partners (the Architects), and Snyder-Langston Construction, Dave Kiff and Marie Knight for the City, as well as Barbara Venezia and Rick Dayton for PAC, have met 3 times to develop the design of the new community center. Since the last PAC meeting, the new pool area has been defined considerably. The plans now indicate a 30 meter x 25 yard swimming pool with a bulkhead at 25 meters separating the zero access pool ramp allowing 25 meter competitions, a 6’ deep exercise pool, and a splash area for kids. The building has also undergone several refinements as far as defining possible spaces, circulation, etc. The main program spaces that were presented at previous meetings are still the same. The overall building area is still just below 50,000 SF. The operations concept remains the same: fitness and recreational areas will be subject to YMCA membership rates. Residents within the RDA boundaries will receive discount membership rates. Approximately 25% of the facility, including the lobby, juice bar, classroom kitchen, child watch, and multipurpose rooms will not require YMCA membership. YMCA programs, as well as City programs, will operate in the non-membership part of the facility. Banquet and meeting rooms will be available for rent. Keeping the YMCA in business throughout the construction period is still the working concept. This will be achieved through a phased construction process, whereby the new building area to the west of the existing building will be completed and occupied before demolishing the existing improvements and constructing the remainder of the new building. The existing pools and pool deck will be completely demolished. The new pools will be on one level, as will the first floor of the new building. The YMCA will operate without pools during the period when the new pools and pool deck are under construction. The YMCA will work to establish another pool for the aquatic membership to use during the construction period. The Architect has developed a character elevation of the building, giving the suggested massing, use of materials, and colors. Considerable time has been spent recently in preliminary systems analysis to determine just what the specific needs are in this facility. Since the last PAC meeting, the design/build team met with representatives of various departments at the City for a preliminary design review. From that meeting some refinements were done to site circulation for fire truck access. But, overall, it appears that the conceptual design is quite workable. No “fatal flaws” were identified at this meeting. A second DRC (Design Review Committee) meeting will take place when the preliminary building elevations are completed. The project will require a Use Permit. The City has recently determined that the existing Use Permit that the YMCA obtained in the early 1990’s to expand the YMCA is no longer valid. Design Review by the Planning Commission and City Council, as well as Coastal Commission Review, are necessary before construction document review by City departments. The operating agreement between the City and the YMCA is still not finalized. Representatives from both parties are still working to resolve outstanding issues. Outstanding issues include the length of the YMCA lease and the City’s request for 50% revenue sharing of net profits generated from the room rentals and programming that occurs within the community portion of the building. Until an operating agreement is signed, the sale of the land and transfer of title to the City will not take place. The YMCA has held the sales price of the land at the amount originally agreed upon: $4 million, provided they can get a 28-year lease. The City will ultimately receive ownership of all the improvements to the property, as well as the property itself. The YMCA will operate as the tenant under a nominal cost lease. At the last design committee meeting, Dave Kiff redefined the City’s position in this process as follows: the YMCA alone will be the applicant, taking the initiative for hiring of design and process consultants, plan development, entitlement processing, etc. The City will assume its more conventional role of reviewing the applications, plans, etc. and will not be actively involved in the process. The City will also continue to fund the project using RDA funds, and in the interim until the City receives control of the RDA funds from the County, has promised to front the design phase costs of the project with City funds and later be reimbursed by RDA funds. The City has still agreed to waive plan check and permit fees for the project. **************************** Present to speak to PAC and the community about the plans for the new center are: Jon Voget, Director for the YMCA Anastacio “Cachi” Martinez, Principal Architect at JZMK Partners Cachi took us through the drawings of the structure. Explaining the project in detail. He also discussed the two phase construction approximately 10 months per phase. The next stage is programming to determine what each room will be used for and if the spaces are large enough for what is planned. That usually will take about 1 month. 8/ Upper Bay View Park - Dave Kiff (5 minutes) View Park Subcommittee RE: Meeting summary Dear committee members, meeting participants, and other recipients: The third meeting for the proposed view park at the corner of Mesa Drive and Birch Street was held at the at the park site on Tuesday, 8/30/05. Mark Harmon, Michael Pisani, Randy Kearns, and Dan Sereno represented CNB General Services at the meeting. David Pederson, the Landscape Architect, was there. Richard Moriarty, Tim Stoaks, Gary Hall, and Rick Dayton represented the PAC Park Subcommittee. There was discussion about the proposal that a triangle of land at the north end of the park property be used by the proposed development to the north to enable street access and more parking for the development in exchange for 4 dedicated parking spaces for the park. Tim Stoaks and Richard Moriarty pointed out that in addition to this small triangle of land, the developer would also be receiving the abandoned roadway parcel currently owned by the County. This parcel, combined with the triangle of the park parcel, is a considerable amount of land. At the previous park meeting the committee had asked that this abandoned roadway parcel be added to the park land. Richard believes that the transfer of title for this parcel has not taken place. The committee members agreed that it is still the desire of the PAC committee to have the abandoned road parcel, as well as the triangle of the park parcel, be a part of the park, and not part of the private development. In a subsequent phone conversation with Dave Kiff on 09/02/05, Dave indicated that Supervisor Silva, Council Member Leslie Daigle, and the City Manager’s office have all given their approval to the proposed development to use the abandoned road right-of-way as well as the triangle of the park property for their development. Dave Kiff indicated that he would pursue having that development compensate the RDA for the property value of the triangle as well as half of the abandoned roadway parcel (the northerly half would conventionally revert to this development’s property any way). Dave Pederson indicated at the site meeting that he would continue to develop his working drawings based on the parcel originally surveyed for the park and deal with any future realignment of the north property line as an addendum to the working drawings. Taking any other course could result in delays for the completion of the park plans. Dave indicated that he would most likely re-align the northerly sidewalk to go directly to the 4 allotted park parking spaces at the proposed development rather than to the sidewalk on Birch Street if the parcel re-alignment is finalized. Dave Pederson showed the committee his progress working drawings for the park. He has apparently been coordinating his work with the General Services Department. Dave and GS staff indicated that the plants for the park are being coordinated with the plants for the new fire station. The plans indicate the meandering colored concrete trails that PAC saw and approved at the June 05 PAC meeting. Also still indicated is a split rail fence at the property line, one park bench, one table with benches, a dog bag dispenser, a drinking fountain, and an area for sculpture(s). Currently there are plans for landscaping and irrigation. Dave indicated that the electrical drawings are the only missing component. Rick Dayton asked that the plans be changed to incorporate the following: 1. Re-orient the bench shown on the plans to face the view of the Back Bay through a corridor beside the Delhi Channel, with sufficient paved surface around the bench to access it. 2. Add an additional bench near the crest of the knoll, oriented per item 1. 3. Verify if an additional bench is required for ADA equal access. If so, add it to the plans. 4. Add shade trees such that all benches and the table and benches have afternoon shade. 5. Provide screen landscaping to help conceal the busy vehicle traffic on Birch Street and to partially conceal the business development across Birch Street from the seating areas. 6. Provide backdrop landscaping for the existing monument sign. Dave indicated that he would send Rick a PDF file of the park plan with the changes. Rick will distribute to the park committee recipients when received. Dave asked what the park name would be, so that he could use the name in his plans. Dave will use the name “Upper Bay View Park”. Regarding the existing monument sign, the current sign will be re-vamped in the following ways: 1. The stone at the end pilasters will be removed. 2. The pilasters will be lowered such that the pilaster caps will be 6” higher than the wall cap. 3. New real stone veneer will be added to the concrete block pilasters such that the face abutting the sign wall will remain vertical, but the other three sides will batter out from the cap. The stone will be selected by Dave Pederson. It will be a dry-stack stone installation. 4. The current sign: “Bay View Heights, a Residential Equestrian Community”, which is in raised bronze letters, will be removed. The new sign for the park: “Upper Bay View Park” will be installed on the wall face, in raised bronze letters. The verbiage “Residential & Equestrian Neighborhood” will also stay on the new sign. 5. As of this writing, there is no intention to illuminate this sign for the park. 6. The sign will be enhanced by new backdrop landscaping The City Park Development Committee (a Committee of the PB&R Commission) will adopt the name officially on Oct. 18th. There was discussion about who would be responsible for improving and maintaining the landscape area at the northerly end of the cul-de-sac between the park parcel and the Rodriguez property. This land is not a part of the park parcel or the proposed development to the north. At this point it is not clear who will be responsible for this area. Rick will take this question up with Dave Kiff to see if this public area should not be landscaped, irrigated, and maintained by the proposed development to the north. This project will have to go to the Board of Supervisors to approve the transfer of the property. There should be no problem with this as the Supervisor is behind this project. Dave Kiff reported: • David G-M will be working with the County (Carolyn Ansari) to appraise and value the residual portion of the abandoned Birch right-of-way that he will use for his office complex. • G-M will compensate the OCDA for the value of that residual, it will go into the OCDA's funds. • G-M's project manager, David Converse (Converse Consulting -- e-mail above) will get the latest CAD drawings of David G-M's office complex and landscaping designs to Dave Pederson (dave@dplandscape.com) so that Dave can incorporate it into his designs. There is a very tiny intrusion into the park space -- Rick and Barbara, I think the community will be very satisfied with the results. • County staff (Carolyn again) will work with County Counsel and with Aaron Harp of our City Attorney's Office to transfer land to David G-M and to the City. • City will expeditiously move to construct the park (Paul, we still need to do a quick agreement [or to amend a current agreement] allowing us to use RDA funds to build the park). • Once all the work is done, the park construction could take up to 3 months. 9/ Equestrian report (10 minutes) Jayne Jones Most of the trails we looked at in Irvine are 20 feet or more wide, have room for foliage of all shapes and sizes, and have room to separate bikers from horses and people on foot. Our neighborhood trails need to accommodate all on one path so it seems a better use of space to make the railing itself more visually appealing. Mary and I found a railing example that really caught our eye and looks like it would fit well in our neighborhood (see first picture attached). This railing seems a little more "finished" than the standard county issue. It looks nice enough on its own and would not need to be covered up. This railing has shale posts that could be used at driveway entrances and at the beginning and end of each trail. The posts would be similar to what you see in the picture but without that particular emblem. The material would be made to resemble the material used on the posts of our existing monument sign in the passive park and could even be used as railing in the passive park and by the fire station. On Mesa Dr. we would like to consider planting a few trees along side the trail railing and create a "meandering path" ~~~~. The path itself will be made of decomposed granite as seen in the first pictures I sent to you. We addressed the issue of run off on our existing trails and Jeff will make sure the proper binding materials are used in areas that have slopes so we won't loose DG or create ruts after a heavy rain. Mary noticed an area along one of the trail systems that seemed to have a use similar to the passive park and asked that I take a few pictures to show the materials used in that area. The Picnic tables have chess boards engraved on them and a water fountain. This little section is a very nice addition to the area. I have included 3 pictures of this area for you. Temporary arena update of the sub-committee meeting with Dave Kiff. We all met at the arena area and went over dimensions and materials. It was agreed that the committee will get bids from a list of contractors we have compiled and submit the bids to the city as soon as possible. Jayne has found a contractor ,Toran Development . & Construction. She passed information on the company and this company also does barns. She shows us the temporary railing to be used. Most of the cost will go in excavation and footing. Dave is following up with the county and city as to the status of permits and approvals. We all agreed to have the bidding process complete by the next PAC meeting, construction should not take much longer than 30 days as arena railing is pre made and just needs to be installed. Our goal is to have the arenas up and running well before this year's Day of the Horse Celebration on Dec. 10 2005. 10/ New Business……an agenda item for PAC members to put new projects and issues out there and add them to the next agenda. */ Landscaping along Mesa Dr. Linda Wooters wrote and requested that we look into landscaping along the golf course as you drive up Mesa Dr. where the guard rail is. Right now there are shrubs that have been trimmed and maintained by the City of Newport Beach. Dave Kiff has indicated that the City would have no interest in changing this landscaping. If it is Coastal Sage Scrub, which is protected as habitat for some endangered species, then it could not be removed. I emailed OCFCD Herb Nakasone for more information on this, he wrote back and said he can not help and directed me to Paul Lanning’s office. I did get an email from Larry at Paul’s office and he doesn’t know anything about this either, but will start to do research on it and get back to me. */ Anniversary Track resident Matt Mcgowan asks about the sidewalks, specifically if the City of Newport Beach is ever going to make then more accessible by lowering the curbs. They have done that in one area of the Anniversary but not the other intersections. He writes that he and his neighbors would like to take children in strollers out and not have to be out in the street. Rick Dayton writes Anniversary Lane is |
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