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June 7, 2005 6:30 p.m. In attendance Roger Summers, Peter Macdonald, Mary Slouka, Greg Carroll, Gary Hall, Rick Dayton , Barbara Venezia, Harold Klassen , Richard Moriarty, Davis Stieve, Ted Nichols Introduction: 20 minutes 1.Approval of April Minutes –motion by Richard, 2nd by Ted, minutes approved. 2 Introduction of Guests Paul Lanning and Larry Stansifer Housing and Community Services Dept, Fire Chief Riley, John Wiley from John Wayne Airport, Jon Voget YMCA 3.Chairman’s Remarks – Election of New Officers Chairman : BV and Roger were nominated/ BV won Chairman Vice Chairman Nominations for Vice Chair Greg & Ted/ Greg wins for Vice Chairman Secretary Mary is nominated for Secretary and Mary wins Secretary Public Comments (Non-Agenda Items): Limited to 3 minutes each Bob Hanley : West Santa Ana Hts. What happened to the committee on the Alcoholic homes in the area. Davis met with some of the home owners and we have no jurisdiction on this issue. Roger reiterated that the purpose of PAC is an advisory committee on the Redevelopment Agency. Ed Hall : His complaint is about the Alcoholic homes as well and that the West Side has more burdens on it than any other neighborhood. He is also concerned about the airport and no crash zone. He wants to work with the Supervisor to stop these homes from coming into the West Side. Rita: wants to know what happened to the uniformed health and building codes on the West Side as they pertain to these sober living homes. Ted Bosley: reports that there are 4 sober living homes now on the West Side Mae Ranck: Problems with 2 dog kennels, Coast Canine. Street light on Mesa Dr. that has been out and she has called the County about that. Now that Mayor Bromberg is stepping down what happens with the annexation? Roger explained until the new mayor is elected he suggests that everyone write all the City Council members and let them know they want the West Side Annexation. Staff and Committee Reports: 1. Fire Station – Chief Riley (15 minutes) The city has expressed interest in changing the zoning on the 2 parcels they currently have to build the fire training tower. They need to make that higher, thus the zoning change. The original plan was 35 ft. or three stories high. Now they want 43 ˝ feet for a four story training tower. The maximum ht. zoning is currently at 37 ft. They can’t do a variance, they need a zoning change. This change would have to amend the Santa Ana Hts Specific Plan. After the meeting with Rick and group, detailed below, the Steadfast building next door was also concerned about the height and the activity at this training tower. Rick Dayton Reports Fire Station Subcommittee RE: meeting summary, 05/09/05 The fourth meeting for PAC and the Santa Ana Heights community to review and discuss the proposed SAH fire station training facility was held at the Newport Center fire station on 05/09/05. In attendance were Fire Chief Tim Riley, Battalion Chief Paul Matheis, Division Chief (in charge of training facilities) Craig Chastain, Assistant City Manager Dave Kiff, James Palda from Steadfast Properties, and committee members Mary Slouka, Greg Carroll, Davis Stieve, and Rick Dayton. Chief Chastain presented a model of the proposed training facility, as well as photographs. Chief Riley indicated that the base footprint of the building would be 25 feet wide x 50 feet long, the third and fourth floors would be 15’ x 25’. The height would be 43.5 feet. This height includes a 3.5 foot high parapet above the roof. The building that is being considered is manufactured by W.R.G. It is a steel structure with exterior steel stairs and railings. The finish is a baked enamel coating. There is an existing facility of this type in Rancho Santa Fe. There would be two burn scenarios within the building: 1. a commercial kitchen, 2. a residential fire. The burn scenarios use propane fire and alcohol (white “theatre”) smoke. The burn scenarios do not leave a smoke residue on the building exterior. Chief Riley and Chief Chastain were asked why a 4-story training tower was needed instead of the originally anticipated 35 foot high, 3-story structure. Chief Chastain indicated that NFPA Std. 1402 required that a training facility simulate the types of structures within the service area. Since there are numerous 4-story structures in Newport Beach, it is necessary to train for this type of facility. A 35 foot ladder is required to access a 3-story structure. A 4-story structure requires an aerial extension ladder. The siting of the training facility was discussed. The conceptual site plan shows the structure at the northwest corner of the property, with 20 foot setbacks from the north and west property lines to the base pad. James Palda requested that the structure be located further to the south, away from the north property line. After some discussion, the consensus was to leave the structure where originally shown for the following reasons: 1. This location would have the least view impact entering the business park from Mesa Drive, 2. This location would have the least view impact for the Anniversary Tract residences, 3. This location would (most likely) have the least view impact from the windows of the commercial project to the immediate north. However, this needs to be determined. Dave Kiff suggested that story poles be erected so that the impact of the facility could be visualized. The taping on the poles could be color coded to depict the 35 foot structure as well as the 43.5 foot structure. The committee concurred that this was a very good idea. It was also suggested that a landscape screen, such as Italian cypress trees be placed at the north and west property lines to screen the view of the training facility. It was noted that this would also help to prevent overspray of training water from landing on parked cars and windows of the adjacent commercial property. Chief Riley indicated that this was something he would like to see. There was some discussion about how to make the facility more visually appealing. It was suggested that choosing baked enamel colors that worked with the color palette of the fire station would help reduce the industrial appearance. For example, just painting the steel stairs and guardrails a light cream color to match the building trim, would be a visual improvement to the galvanized metal finish. Rick Dayton requested that the project architects be given the opportunity to work up a coordinated color palette for the training tower. Mary Slouka asked why there needed to be an overlay zoning of Government Educational Institutional Facilities, instead of asking for a variance to the Specific Plan Business Park zoning. Chief Riley indicated that if there were a variance to the Business Park Zoning there would be a precedent for other properties to ask for a similar variance. By creating an overlay this parcel remains unique and does not affect the rest of the BP District. There was concern by the committee that the creation of this overlay allows the City too much latitude to set the height of the training tower or to avoid the BP criteria already established by the Specific Plan. What would prevent the City from at some point changing the height of the structure from FS Meeting 4-story to 6-story? Chief Riley indicated that there would be that latitude in the zoning requirements, but practically speaking, once this facility is constructed, height can’t be added to it. He acknowledged that there are no complete certainties as far as the future is concerned, but he indicated that the probability of the City demolishing the proposed 4-story structure in order to build a taller or larger structure is extremely small. Greg Carroll voiced extreme displeasure with the bait-and-switch tactics of the City, indicating a 35-foot high training tower in earlier discussions, then changing to a 43.5 foot high structure that is 6.5 feet above the height limit for the area after getting committee and PAC approval. Both Chief Riley and Dave Kiff strongly refuted Greg’s claim that this was done intentionally. Chief Riley showed the plans for the 35 foot high facility and indicated that this was what the fire department had originally anticipated constructing. After further study of the training needs, they have decided that the 4-story structure is necessary. Greg also questioned the City’s claim that the training facility will not be paid for with RDA funds should the City assume control of the RDA. Chief Riley and Dave Kiff indicated that the cost of the training facility is $650,000. $350,000 of the cost will be paid for by Santa Ana College in exchange for part-time use of the facility. The balance of the cost has already been earmarked for this expense out of the City’s General Fund. Dave Kiff went on record to say that no RDA funds would be spent either directly or as a recoup for the training facility. The committee asked who would use the facility and what the hours of operation would be. Chief Riley and Chief Chastain indicated that in addition to CNB and Santa Ana College usage, the City of Laguna Beach would also be using the facility on a part-time basis. There will be some night-time training, approximately 6 times per quarter (24 times per year). In the summer months these training sessions will last until about 9 PM. There is some pump noise associated with these training operations. Lighting was discussed. There will be lights shining on the building during the training sessions. Lighting within the building is mostly for exit lighting. Site lighting would be standard commercial, non-spill site lighting: no high intensity lighting. Chief Riley is still waiting for an answer from JWA about any requirement for red beacon lighting. However, he doesn’t believe this will be a requirement as the proposed tower is not as high as the adjacent golf course screen. The proposed height will be approximately 6” higher than most of the existing mechanical roof screens on the BP building. The creation of the GEIF overlay zoning requires an amendment to the City’s General Plan. This will ultimately require City Council approval. Mary Slouka asked for an update of the project timeline. Chief Riley indicated that even with the additional processing of the General Plan amendment, he anticipated a construction start time of January 2006. Rick Dayton asked James Palda to provide the contact information for the building owner at 20401 Acacia Street (the adjacent property owner to the north). The committee thanked Chief Riley and Chief Chastain for producing a model of the facility and taking the time to explain further the training facility project. The next step is to story pole the proposed facility. Discussion on Height of the training tower: Mike Drobot owner of the office bldg. next door presented a drawing of the area and his property. He doesn’t want this too close to his property and he requests that it be positioned in the middle of the property and closer to Mesa Dr. He would like it moved about 60-80 feet away. The City was talking 40 feet away. Mr. Drobot is also concerned about the over spray on the cars in the parking lot. Greg was adamant that this zoning not be approved. The Chief said they are going to put up story poles after the environmental report comes in. Chief Riley wants to work on a good neighbor policy. Roger proposes that we table this and take it back to the committee. Rick makes a motion to direct the Chief to put up story poles 43 ˝ ft in the upper most reaches and 35 ft. marker to denote the 3 story tower as well as putting the training tower 60 feet north side of the property. Richard 2nds the motion / motion passes Amendment to the minutes : On June 8th Chief Riley asked that these notes be included as a correction: Tim Silo Issue Rick has a problem with the Silo design on the fire station. He doesn’t think that there is a need to tie into Santa Ana Hts. As a farming community. It does not really reflect the community feel. Rick makes a motion to recommend to the Chief and the design team to delete the silo concept. Richard 2nds. Vote passes. 2. Community Center Report – Rick D (15 minutes) PAC meeting, 6/7/05 Community Center Report Since the last PAC meeting there has been one design committee meeting to further refine the conceptual plan by JZMK Architects on 5/5. Barbara Venezia, Roger Summers, and Rick Dayton represented PAC at the meeting. The City was represented by Dave Kiff and Marie Knight. Jon Voget and Scott Richmond represented the YMCA. Also in attendance were John Rochford of Snyder Langston and Bill Woodson of JZMK. The plan at this point is still for approximately 50,000 SF building with new pool (or pools) and reuse of the existing parking lot. It is still the intention for the project to be phased, in order to keep the YMCA in operation during construction. After a discussion of possible refinements to the initial design, all parties were in agreement that the development of the conceptual site and floor plans was heading in the right direction. In a meeting with Supervisor Silva and Councilwoman Leslie Daigle on 5/19, both the Supervisor and Council member Leslie Daigle was strongly in favor of seeing the lap pool and competition pool expanded from a 25 meter length to a 50 meter length. A good aquatic facility is a high priority wish list item for the community in both the city and YMCA surveys. The desire for a 50 meter pool was expressed at a recent town hall workshop held by the YMCA. Reviewing the JZMK conceptual plan, it appeared possible to extend the pool an additional 25 meters and extend the pool deck by utilizing a retaining system. There is a considerable slope to this part of the property. Snyder Langston has been working on a preliminary construction estimate of the JZMK conceptual plan. The design committee has not seen the results of this estimate yet. According to Jon Voget, the estimates for construction appear to be in the range of $13 million for building and site development, including a 25 meter pool. John Rochford of Snyder Langston also estimates that changing from a 25 meter pool to a 50 meter pool will cost an addition $1 million. The YMCA is still agreeing to sell the land for $ 4 million despite an increase in property value since the community center negotiations began. The total budget with a 50 meter pool appears to be in the range of $18 million. The next meeting is with the Supervisor is scheduled for 7/18. The Supervisor would like to present the project at the Board of Supervisors meeting in August, in order to get approval for the additional funding. Jon Voget brought a drawing of the site layout that was chosen by the committee, the city and the YMCA. They are starting to do soil study and parking studies. Roger makes a motion for PAC to consider adding 7-9 million dollars to this project. Thus taking the amount of this project from 11.5 million to 18 million. Somewhere we as a community have to know what the Y will do for us. A Discount in the area of 50% for Santa Ana Hts. property owners is recommended for membership and a substantial discount for rental of rooms and facility use. etc. Mary 2nds……Motion passes 3. Mesa Birch Park Site – Rick D / Dave Pederson (15 minutes) PAC Meeting, 06/07/05 View Park Report Since the last PAC meeting there has been little progress in the plans for the View Park. Two City employees involved with the project, Dave Niederhaus and Marcelino Lomeli, are no longer working for the City. Dave Pederson has not proceeded with the working drawings based on the preliminary design that PAC reviewed and approved at the April PAC meeting. Dave P. was hired by the City only to produce preliminary design drawings. There is a snag in his working drawing contract negotiations with the City. The City Attorney is requiring Pederson to sign a city contract with a clause that requires him to indemnify the City against any claims that might occur as a result of the use of the park improvements for a period of 10 years. Dave Pederson doesn’t wish to enter into this type of agreement. In the past, Pederson has always been able to use his own contract with the City or has done small projects on a time-and-material basis. This project is of sufficient size that a contract is required. Dave Kiff and city staff associated with risk management are looking into the matter to try to find a solution. Dave Kiff has asked that Pederson contact Mark Zahoryin with the City’s Risk Management Office. Dave K. doesn’t believe the claims language is such an issue, but he thinks that Pederson may have to carry Errors and Omissions insurance. Dave P. has indicated that he has talked with Zahoryin, but as of this date there is no solution. Until this issue is resolved, there won’t be any progress in the working drawings. The Park project is not on the approved list of the County budget. The Newport Beach City Council did approve this project at their 5/24 meeting and are now in the process of obtaining construction bids, according to information given to the New Projects Committee. It is questionable how they can get hard construction bids without landscape or irrigation working drawings. The City hopes to see the start of construction in 6 months. They will fund the project through a reimbursement process with the City. The City still does not have the encroachment permits that are needed from the County. 4. Development Committee Report – Rick D. (5 minutes) Date: 06/01/05 Javier Garcia / Jyll Ramirez Senior Planner City of Newport Beach Planning Department P.O. Box 1768 Newport Beach, CA 92658-8915 (949) 644-3206 Fax: (949) 644-3229 RE: Use Permit for Medical Office Use 20311 Birch Street Newport Beach, CA 92660 Planning Director’s Use Permit #2005-024 (PA2005-111) Dear Mr. Garcia: Thank you for giving SAHPAC the opportunity to review and comment on the above-referenced application for Use Permit. The application was reviewed by the PAC Development Subcommittee on 06/01/05. It is our understanding that up to 5,081 SF of the approved office building will be eligible to become medical office use. The remaining 41,175 SF will remain dedicated to general office use. It is also our understanding that no parking waiver is being proposed as a part of the application, since the Code-required parking can be provided on-site by re-striping the existing parking lot. Further, it is our understanding after talking with staff that the Zoning Code does not distinguish between uses such as ambulatory surgery clinics and general medical offices in approving medical office use. The subcommittee does not have an issue with the proposed use if the required parking can be provided. We would encourage the planning staff to study the classification of medical office use at some point to see if making a distinction between ambulatory surgery clinic and general medical office uses is prudent. Typically ASC’s generate more traffic, have more stringent emergency vehicle circulation and loading requirements, and require illuminated signage that is not a part of the BP District sign format. There are other requirements for this type of use that would be Building Department concerns. PAC requests the opportunity to give a subsequent review if an ambulatory surgery clinic is applied for in the future. Sincerely yours, Rick Dayton PAC Development Subcommittee 5. Financial Report – Greg C. (10 minutes) Greg sent a report of his study on to PAC members and will start sending that to the community. A new budget chart is posted on the website. 6. Report on Old Kline Drive & Orchard Park – Dave S. / Harold K. (5 minutes) Harold reports that they are waiting on some design issues back from the County. Paul Lanning would like the engineer for Old Kline Dr. to be here at the next PAC meeting and that be put that on the agenda. Orchard St Park Davis reported that he had a meeting with Natalia Larson to talk about the Orchard Park improvements. Roger was not able to attend but Paul Lanning was there with Gary--- whom he said he was "breaking in on the SAH area." At present we are proposing updated playground equipment at the entrance to the park and a small basketball court at the bottom. The feeling was to give the adults in the neighborhood something also and the employees in the commercial park something to use at lunch. We are also talking about new (real low maintenance) benches and tables. In short a mini redo of the park to make it more usable for the neighborhood and the employees of the commercial park. Davis had a meeting with the supplier of the playground equipment in the afternoon at the park and he said that the design was really beyond the scope of their capabilities. Roger is going to see if he can get Marie Knight of N.B. to get us some help with the design work. If we need something sooner, Tim Hodges of Creative Playworks (playground equip. sup.) will draw up something so that we can submit it to the owner of the business park (in Japan). Natalia seemed to think that the owners only reservations would be the increased use of the park; Davis notes that the original intended use of the park was for the neighbors and the employees and that we would like to improve the park so that both groups can get more use out of the park. Paul is going to check and see who really owns what property and what easements go through the park as no-one seems to have a grasp on this. At the present time, everyone is smiling and we do not see any major hurdles--we are walking forward with the project; and the Mom's want to know when they can bring the kids over. When Paul was asked about N.B.'s involvement when we are annexed, he said that N.B. takes care of their small parks; this may take away any concerns that the business park owner may have in terms of liability. Davis makes a motion for the County to contract with the City of Newport Beach to design the park using RA funds for up to $10,000.00 Mary 2nds. Motion passes. 7. Supervisor Study Session Report – Barbara V. (5 minutes) Notes on 5/31/05 2:00 Supervisor Study Session New projects & Budget Updates Guests of Paul Lanning: Paula Burrier Lund Dir. Of Housing and Community Services Dept. Larry Stansifer Housing and Community Services Dept 1/ the main focus of our meeting for this session was the budget. A subcommittee has met to review the projects and give them a time table vs. an A B C status. The PAC needed to know what money is available and in what time frame. We look to PAUL LANNING for these answers. 5 year plan projects/ these are projects that we plan to start and fund within the 5 year period. The updated numbers were estimates by the committee. Undergrounding 7.4 million including all: Street widening on Acia and Orchard add this because of the removal of 4 poles with Undergrounding/ also adding Horse trail up Mesa Dr. When reviewing this project, Paul says that the widening of Acacia and Orchard should not and are not included in the County’s scope of this project since the widening should and will be completed as private builders construct new office buildings. As far as the County is concerned, this project is still budgeted at 3 Million. As the City moves forward with this project with updated estimated costs, they will then have to go back to the Board of Supervisors to revise this number. Dave Kiff reported that there was a notice sent to residents updating the plan and there will be notice of public hearing at the June 14th City Council meeting. Fire Station 4.1 million – The County has already funded 2 Million of this to the City of Newport Beach. They have another 2 million on the spread sheet to be funded. Community Center 17 million The County still has this listed on its County Budget funds sheet at $11.5 million. The Supervisor continues to hold meetings with all parties involved and hopes to come to a final estimated number so this can go back to the Board of Supervisors sometime in Aug. He would like to see this project move ahead before he leaves office in 18 months. Park Improvement on Orchard Dr. 100K The County still has this project listed at $295K. but that is because it originally included a horse trail along the golf course which is no longer is part of the scope of this project. This would need to be adjusted. Horse Arena $250K The County has this project approved at $115K and in order to get this amount increased it would have to go back to the Board of Supervisors. Old Kline Dr. 1.5million The County has this project listed at 1 Million and continues to hold fast on that number. Paul Lanning did report that he did get some updated numbers $250K for road way improvements, $75K for drainage improvements and $250K for Undergrounding. Passive Park 250K this item is not on the approved list of the County Budget. The Newport Beach City Council did approve this project at the meeting on May 24th and are now in the process of obtaining construction bids. They hope to see this start construction in six months. They will fund the project and go through a reimbursement process with the City. They still do not have the encroachment permits from the County needed. Bristol St. sidewalk (adding 3 poles for Undergrounding) 250K contribution The County holds fast to the estimate of $67K and once again more money for this would need to be approved by the Board OF Supervisors. The Undergrounding is not part of this approved project on the budget sheet. Underground Utilities Pegasus track 3Million This project has not been green lighted by the County and has not been approved. Thus the County has no budget item for it. Paul Lanning handed out the budget sheet and advised us to use the numbers for these projects that the County has approved. Those are the numbers that should be reflected on our website. Not the numbers that the PAC subcommittee has determined. Supervisor Silva felt the most important project that should move forward is the Community Center due to the ever rising contraction costs. It was determined that there is certainly enough money to move ahead with the A list projects. All the projects listed above with the exception of the Pegasus Undergrounding since that has not moved through the proper approval procedures at this time. Beyond 5 years. These were not addressed at this meeting. Sidewalk on Mesa Dr. by Rodriguez Circle 50K Sound Wall between Bristol and Irvine Ave 850K These projects were suggested to be dropped from to do list: Monument Signage Remove horse trail project from list. This is the short trail that is already completed on Mesa Dr. from Birch to the middle of the street Horse Trail along Delhi Channel Sidewalk between Irvine and Mesa More UPDATE ON CURRENT PROJECTS / code enforcement for the West Side of SAH. Dave met with Tim Neeley from the County and Jim Sineseck from the City of Newport Beach Code Enforcement. All parties ironed out the last issue a final agreement went to the City Council and now goes to the Board of Supervisors. */ Bristol Street Sidewalk & Bristol Slope issues Supervisor Silva says that JWA will move forward with this and continues to follow the progress. */ Newport Beach takes over of the redevelopment agency Dave Kiff Reports Transfer of Redevelopment Project Area to Newport Beach the City of Newport Beach and the County of Orange have been discussing a broad action that would transfer the Santa Ana Heights RDA Project Area's administration from the County to the City. The discussions involve issues (like JWA and the annexation of West SAH) that are larger than the issue of the RDA transfer. Dave Kiff reports that slow progress is being made towards an eventual transfer, but he doesn't have a projected date yet as to when this would occur. Dave said that he believes that the City, if it were to take over the Agency, would maintain the role of PAC to advise the City Council as to proper RDA expenditures and projects. Dave pointed out that all RDA funds can only be spent in the Project Area. |
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