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February 1, 2005 6:30 p.m. In attendance Roger Summers, Peter Macdonald, Mary Slouka, Greg Carroll, Gary Hall Rick Dayton , Barbara Venezia , Harold Klassen Excused absence Richard Moriarty, Davis Stieve New Member Ted Nichols Guests: Leslie Daigle Introduction: 5 minutes 1. Approval of December Minutes Greg moves to approve and Mary 2nds motion passes 9-0 2. Introduction of Guests & New PAC Member Roger introduces Ted Nichols. In 1996 he was a PAC member and has property in the Riverside Dr. area and has kennels. We are happy to have a member that represents that area. 3. Chairman’s Remarks none Public Comments (Non-Agenda Items): Limited to 3 minutes each 1/ Lisa Clement her concern is the new building at 20341 Birch St. This new commercial building has extremely white lights. The lights on the front the building are shining on her property. BV will email Cass about this problem. She also wanted to ask about large homes being built in the area. 2/ Bob Hanley Mrs. Smith who is head of the LAFCO group asked the West Side not to send her anymore paperwork and Bob has all the petitions. 3/ May Ranck Mesa Dr. between Santa Ana and Irvine Ave. the traffic is getting bad. Some of the cars parked on Mesa are blocking the left or right out of the drive way and you can’t see. Same on Redding and Orchard. Something should be done about that. Rick says that the new road construction will be underway soon and that area will be disrupted for a while and these problems should be solved with the new construction. 4/ Ted Bosley Talks about the sober living home in the area that has bought another home in the track. Yellowstone Recovery now will have three in the area. 1541 Orchard and signed a lease for a person to grow wheat grass at that residence. Ted had the listing on that property and feels that this use of the property is illegal. 4/ Staff and Committee Reports: 1. Report from JWA – Justin McCusker (5 minutes) Numbers at the airport are up. Served over 9 million passengers. Dec. was a record month. The fire station will be done by the summer 05. They are in the planning and design phase for more gates and the complete date will be 2010. Up to 6 more gates for a total of 20 gates at the airport. Justin will give us updates every 2 month about noise violations at the airport. Peter asked Justin to make this a regular report. They are working on the final remediation on the slope that gave away in Dec. Russ talked about the fact that he has left messages on the noise complaint line and no one calls him back. Russ insists that the jets on the weekend are louder than the ones during the week. Justin took the information. 2. Financial Report – Greg C. (10 minutes) Paul Lanning has promised us our fiscal year 2003-2004 financials. It will also give us an idea on the 10 million dollar pay down. Greg wants more clarification on the money coming from JWA to see the trend in where the money is coming from and to project numbers for the future. Paul states that JWA still gives us 2/3rds of our RA income. Greg also wants clarification on surplus money when the RA comes to a close. The OCDA educational fund from the State will be responsible for 1.72 million dollars and our part could be $870,000.00 of funds taken from the RA. There are THREE more lots where the fire station sits at Zenith and Orchid that the Agency still owns. The Birch Street property was just sold for 1.4 mil . Actually the Agency still owns the Passive Park property as well. I thought at one time the Agency might have more than these properties remaining on the books, but I guess not. Greg still has questions regarding the costs from the audit controllers. There is a Ca. Redevelopment Association meeting March 9-11 at the Disneyland Hotel and Greg is planning to attend. 3. Development Committee Report – Rick D. (5 minutes) The Development Committee reviewed 1 project since the last PAC meeting. See the letter below sent by the committee to CNB Planning Dept.: Gregg Ramirez City of Newport Beach Planning Department 3300 Newport Blvd. Newport Beach, CA 92658 (949) 644-3200 Fax: (949) 644-3203 RE: Conversion of General Office Space to Medical Use 20162 Birch Street Newport Beach, CA 92660 PA2004-257 Dear Mr. Ramirez: Thank you for sending the proposed plans for the project and giving the SAHPAC Development Subcommittee the opportunity to respond. We understand that the applicant is proposing the conversion of 18,885 SF of existing general office space to medical office use. The Development Subcommittee does not take exception to allowing the conversion of existing general office space to medical use. However, since medical uses typically generate more traffic and require more parking than general office uses, we would not want to see the City of Newport Beach parking standards for medical uses relaxed to accommodate such a conversion. Should the City parking standards for medical uses become more stringent, we would still expect medical uses that are subject to meet the more stringent parking standards. Sincerely yours, Rick Dayton PAC Development Subcommittee (949) 645-1717 fax: (949) 645-4243 Fire Station project update: A meeting is scheduled for Wednesday, 2/2, at 12:30 at the Newport Center Fire Station to review the Fire Station Architect’s conceptual plans for the new fire station at Acacia and Birch. Dave and Rick talked about the study session that they discussed at the last PAC meeting so that the current version of the Specific Plan is updated and more in line with previous versions. The City will bring their consultant back and re work the Plan and the City Planning Director should have a date in about a month for the study session and will keep Rick in the loop on this. 4. PAC Operating Rules Committee Report – Peter Macdonald (5 minutes) Peter would like to set ground rules for operation as the PAC has developed for standards and expectations to move forward. Greg, Peter, Davis, and Mary will get together a draft from the notes that Barbara prepared based on samples of bylaws and operating rules for other committees from the County and the City. The sub committee will present a draft at the next meeting. Greg makes a motion to proceed with this concept and move ahead Mary 2nds. Motion passes unanimously. 5. Cypress Undergrounding Report – (5 minutes) Undergrounding Cypress St. Mesa Drive The City and County are still talking about the issue of private hook ups and continue to work towards a plan. BV , Greg, and Tim Stokes toured the area with Patrick Arceniega in Dec. and went through the plan identifying poles. Some poles are private property were at issue. Patrick will come back to us with a revised plan. 6. Westside Annexation Report – Leslie D. (5 minutes) Newport is trying to work with the City of Costa Mesa and both cities have formed Borders Committees. No idea when the Borders Committee will meet. Bob Hanley stated that there were petitions from the West Side to protest the annexation to Costa Mesa. BV will put a link to the Mayor of Newport Beach for residents to write to the Mayor urging him to set the Borders Meeting with Costa Mesa as soon as possible. 7. Equestrian Report – Mary S. (5 minutes) Mary worked on the parking issue with horse trailers and has met with Jim Sinasek and the City of Newport Beach and that new language will go to the City attorney for approval and then the City will change the ordinance. Dave Kiff will send me new language to post on the site. Mary said that “Day of the Horse” went very well in Dec. and it would be nice to have more of these. Holly Jarvis reported that the Back Bay Equestrians are working on becoming incorporated and becoming a non profit. It costs about $2000.00 and they have met with an attorney and an insurance co. Dave Kiff says that the City will pay for costs. 8. Mesa/Birch Park Site – Rick D. (3 minutes) PAC Meeting 2/1/05 View Park Committee Report The Park Committee has had 1 meeting since the last PAC meeting. See the summary of that meeting below: Date: 12/13/04 Passive Park Subcommittee RE: Site meeting summary, 12/13/04 Dear Committee members and meeting participants: The first meeting for the proposed passive park at the corner of Mesa Drive and Birch Street was held at the site this morning. David Niederhaus, the General Services Director (949) 644-3055, Marcelino Lomeli, the Park & Tree Maintenance Superintendent (949) 644-3069, and Randy Kearns, the Park Maintenance Supervisor (949) 644-3082 represented the City of Newport Beach. David Pederson, the Landscape Architect for the project (949) 251-8999, was there. Richard Moriarty, Tim Stoaks, and Rick Dayton represented the PAC Park Subcommittee. Gary Hall and Davis Stieve are also on the committee, but were unable to make this first meeting. Marcelino Lomeli will be our point of contact with the City for this project. He will forward the topographical survey of the site to Dave Pederson when completed. Dave will begin working on the project when he receives the topo survey. Our tentative schedule at this point is to have the next committee meeting the third week of January (or sooner), in order for Dave to give a presentation at the next PAC meeting on February 1. In order to receive PAC’s approval at that meeting, a close approximation of the project cost will be necessary. One of PAC’s conditions of recommendation for approval will most likely be a budget ceiling. I have talked with Roger Summers about having the next committee meeting at his office, 20292 Birch Street. He said that would be fine. After PAC approval, the park design will need to be presented to and approved by the Parks and Rec Commission, and the park name (and signage?) will need to be approved at a subsequent PRC meeting. Assuming approval by these 2 bodies, the project will need to be approved by the Board of Supervisors. The City of Newport Beach is paying for the Landscape Architect’s design fees at this time, as well as CNB staff time, in order to move the design process along. The following project parameters were discussed at this first meeting: 1. The concept would be for a view park without “active recreation” improvements. The improvements would most likely consist of either a colored concrete or decomposed granite path system, benches oriented towards the back bay view, landscaping improvements, signage improvements, lighting and irrigation. 2. Dave P., Richard, and Marcelino offered some possibilities of plant and turf material. If turf were used, it would not be required to be mowed. There was consensus that the landscape palette be low maintenance. Marcelino mentioned that soil improvements (or treatment?) would be necessary. Rick asked Dave P. if he was considering using screen landscaping to shield the view of Birch Street from the park (sitting) area. Dave answered that he hadn’t considered that as yet. (He hasn’t begun his conceptual design yet.) 3. The Santa Ana Heights (Bay View Heights) entry monument sign was discussed. Rick asked that the simulated stone veneer of the 2 columns be changed to a real stone (perhaps tapering the columns out away from the sign), lowering the 2 columns so that the concrete caps are only about 6 inches above the wall cap, providing a light bar in front of the sign, and provided a landscape backdrop behind the sign. Dave P. is in favor of removing the sign entirely and constructing a new sign further back from the corner. Dave N. has received some direction from City Staff also to move the sign further from the corner and to have a less massive sign. This is a topic that should receive discussion so that there is consensus going to the next PAC meeting. Unbelievable as it may seem, the present sign cost $25,000. in RDA funds for the county to build. No one present at today’s meeting seemed content with the sign in its present state. Whether the sign is revamped or new, the name of the park needs to be on the sign. Richard suggested that a good name for the park would be “Upper Bay View Park”. 4. Perimeter fencing was discussed. There was consensus that a rail fence similar to the one along the horse trail or split rail fence would make a good perimeter fence in that it would discourage vehicular traffic across the site and tie in with the rural/equestrian nature of Santa Ana Heights. Rick asked if the verticals could be stone columns instead of peeler logs. Marcelino asked if Rick could send some photos of fences done this way. Rick agreed to do so. Randy and Marcelino mentioned that City fences near roads are done as “break-away” type of construction in case cars run off the road. Considering this aspect, stone monuments or “columns” may not be practical as replacement of broken wooden rails would be difficult if embedded. 5. Equestrian access was discussed. Dave N. mentioned that the City does not want to invite liability by having improvements that would encourage equestrians to cross the road from the horse trail to the park. Tim mentioned that equestrians use the cul-de-sac even now to load and unload horses from trailers and that horse riders will ride across to the park anyway so it needs to be addressed some way. There seemed to be consensus that a rail fence would be adequate tie-up for horses, and not to do more than that. A fence would be necessary at the cul-de-sac to discourage equestrians from riding up into the park. Although not discussed a today’s meeting, we should address bike riders by providing a bike rack near the park entrance at the cul-de-sac. 6. Lighting was discussed. There seemed to be consensus that the only lighting required would be bollard lighting at the pathways and benches, and lighting for the monument sign. If Dave P. feels that lighting that highlights major landscaping elements is appropriate (e.g. tree up-lighting), he certainly has the latitude to include that in his design. 7. Dave N. mentioned that we should inform the Rodriquez family of our intentions. Being the adjacent property owner, they will be most affected by the proposed project. Richard said that he would do that. If there are corrections or additions to this meeting summary, please contact me. Sincerely yours, Rick Dayton On 1/5/05, a survey crew was at the site taking data for a topographical survey. On that day I received a phone call from Alice Rodriguez. She was concerned that she was not being informed about the park project. I assured her that she would definitely be informed about the project, but that at this time the Landscape Architect had not had the opportunity to come up with a conceptual plan. I told her that she would be invited to the next committee meeting to review the Landscape Architect’s conceptual ideas. On 1/20/05, the Landscape Architect received the topographical survey from the City. 9. Community Center Report – Rick D. (5 minutes) PAC Meeting 2/1/05 Community Center Report The community center project has had some very positive developments since the last PAC meeting. There have been 3 meetings with Supervisor Silva, CNB representatives, YMCA Representatives, and Roger Summers and Rick Dayton from PAC. All parties have agreed that it makes sense for the YMCA to take the lead in developing the design and in constructing the project. The City and PAC will take part in reviewing the design at various design stages: conceptual design, preliminary design, design development, and contract documents. John Rochford of Snyder Langston Construction Company has developed a critical path schedule, or timeline, of the steps from conceptual design through construction. The first step is a condition survey of the existing building to determine the feasibility of reusing parts of the existing structure. The early finish date for this step is 2/21/05. The last step is construction of Phase 2 of the project by the design/build contractor. The early finish date for this work is 7/31/08. There are many steps in between. The project will have to be reviewed by the Coastal Commission because of its proximity to the back bay. At the completion of the project the City will assume ownership of the land and the improvements. The YMCA will have a long-term nominal lease, which will be renewable. The YMCA central architects have developed an initial space plan of the project. The project depicted is a remodel/addition project of approximately 50,000 SF. PAC has given a review of this plan and has prepared an update of PAC’s original conceptual plan for the center. The PAC plan is also approximately 50,000 SF. It is anticipated at this time that new pools will be constructed as a part of the project, since renovating the existing pools is too expensive. The YMCA will contract with a local architectural firm to produce conceptual plans, preliminary plans, and design development bridging documents. The bridging documents will be the basis of a bidding process to select a design build contractor. The final working drawings will be prepared by an architect hired by the design build contractor. The City will assist in the plan review process. The YMCA and the City are still negotiating the land transfer and the operating agreement. However, since the ball is now in the YMCA’s court to move the process forward, we should be seeing acceleration in the process. The Y is motivated to see this project completed. It was determined at the last meeting that meetings with the Supervisor to review progress of the project would occur every two months. The next meeting with the Supervisor and other parties will be in late March. Attendees at the last meeting with the Supervisor have asked that Roger Summers and Rick Dayton continue to represent PAC in the ongoing review meetings. This will take a motion and approval by PAC. End Report. Mary makes a motion to empower a committee of three Roger, BV and Rick that can make decisions for PAC regarding the process of the Community Center. Passes unanimously. 10. Report on Old Kline Drive & Orchard Park – Dave S. / Harold K. (5 minutes) Harold reports that they are going to put in waterlines for the fire hydrants and they are looking at starting in June. 5/ Old Kline Drive: Paul Lanning reports: Plan B is still the one most popular with the homeowners and that is the plan being revised. The County has met with the Fire Authority and the engineering firm to talk about modifications to the plan, but the Fire Authority does not want to make any commitments until the plans are further along. Paul is also getting a cost on under grounding the 6 poles on Old Kline Dr. 11. Supervisor Study Session Report – Barbara V. (5 minutes) Meeting notes for Jan 31, 2005 Supervisor Study Session New projects updates & Budget Updates In attendance: Supervisor Silva, Michelle Grettenberg, Paul Lanning, Greg Carroll, Dave Kiff, Roger Summers code enforcement for the West Side of SAH. Dave Kiff & City sent a letter to the Supervisor’s office outlining a proposal for Code Enforcement on the West Side of Santa Ana Hts. A copy was posted on the site. The City has met with County officials and the County needs to get back to the City on this issue. . Code Enforcement on the East Side: Code Enforcement Officer Cass wants the community to know that building materials for construction that are left on the curb or street or anywhere in the public right of way, need a temporary permit. A street closure/ encroachment permit. It’s a 2 week permit and you must have cones around your material for safety. Any property under construction must have sand bags around the property during the rain so there is no run off into the storm drains. The subject of the ground at the corner of Mesa and Bayview is sinking and there are parts of Bayview that are sinking as well. Dave Kiff says the City knows about the problem and suggested that PAC could fast track this for the area with PAC money. About $60,000.00 Bristol Street Sidewalk & Bristol Slope issues Paul Lanning reports….. This property still has not been turned over to the County from Cal Trans. This was supposed to go before the Ca. Transportation Board and was yanked due to State Budget and Cal Trans budget cuts. Cal Trans is now spending millions on storm damage and at this point they are saying they have no plans of transferring the property. Supervisor Silva has instructed Paul Lanning to put together a meeting in his office between himself, Paul, and the Cal Trans folks to sort out this issue and get some movement. Newport Beach takes over of the redevelopment agency Dave Kiff Reports No report here. Park Improvements on Orchard: Paul Lanning reports: He has talked with the property management and they feel they are in compliance do not feel they are responsible for anything more. When asked how they felt about the PAC paying for other equipment and installing it, they were not on board for that either due to liability issues. Roger has asked Paul for the property management number so that he can meet with them in person. Water systems on Riverside Drive Project Paul Lanning reports: Upgrading the water lines in the Pegasus and Anniversary tracts. The County is working with IRWD on the design phase currently. This phase is still underway. On another note, the PAC website is celebrating it’s 4th year online this month and the City of Newport Beach had agreed to pay the yearly hosting fee for the site. $230.00 We Thank the City of Newport Beach for recognizing the value of our PAC website as a valuable way to get information out to our community. Adjournment: The next PAC Meeting is scheduled for April 5, 2005 / 6:30 p.m. |
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