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Santa Ana Heights Project Advisory Committee MINUTES August 3, 2004 PAC Members in attendance: Roger Summers, Barbara Venezia, Richard Moriarity, Greg Carroll, Davis Stieve, Rick Dayton, Mary Slouka, Harold Klassen, Gary Hall, Peter Mac Donald, Excused absences: Rick Dayton, Jay Taylor Introduction: 5 minutes 1. Approval of June Minutes : Motion to approve by Mary Slouka, Richard Moriarity 2nds. Minutes approved. 2. Introduction of Guests/ Patrick Arciniega Assoc. Engineer public Works Dept. City of Newport Beach , His email address is parciniega@city.newport.ca.us John Friedrich, 3. Chairman’s Remarks: At the last meeting the subject of the park at the end of Mesa Drive and the potential of naming that park after Pat Cox was raised. Roger received the rules from Newport Beach and it seems that they do not name parks after individuals. Public Comments (Non-Agenda Items): Limited to 3 minutes each Bob Hanley: What happened to the study group on the Yellowstone group? Davis met with the homeowners and no one wanted to fight with the recovery home and they wanted to work with the home and see how it works. Bob says that the recovery home folks are parking in front of fire plug when they had a graduation event. May Ranck: 19 utilities poles on Mesa Drive and she called Edison about undergrounding. She wants to find out who she contacts next at the County and Costa Mesa to get more information. Roger suggests that until we find out who the sphere of influence will be to control this area this won’t become a real project. This area is still influx due to the annexation process. Staff and Committee Reports: is 1. Report from JWA – Justin McCusker (5 minutes) Justin is on vacation and no report. Roger reported that he has flown out of JWA and the new baggage machines and added security seems to have cut down the wait time considerably. 2. Cypress Undergrounding Report – Dave Kiff/John Friedrich (10 minutes) Patrick Arciniega Assoc. Engineer public Works Dept. City of Newport Beach processes and manages all the undergrounding in the city. John Friedrich has been hired by the City to write a report on the estimates, responsibilities of the city, and the community. He thinks this should take a few weeks to be completed and then he will submit it to be reviewed by the City Attorney. After that, it goes to the City Council for vote to create the Underground Utilities District. The next step is a notice of public hearing. He has the report from Dec. of 2000 that will be updated on the cost to connect for the consumers in the area. After the District is formed then it is turned over to the utility co. to design and that is a slow process. That could take up to 12 or 18 months for this part of the project. Once Edison is done then it goes to the telephone co. and the cable co at the same time. Mark Esslinger suggests that there would be public workshops to explain the process before the public hearings. Roger and Mary would like to see this project include the area expanded to Orchard Street. Roger will talk with John about this more. 3. Westside Annexation Report – Dave Kiff (5 minutes) Annexation of West Side. Dave Kiff reports: The annexation issue will go to City Council on Aug. 24th and Newport will be voting on only annexing the West Side of Santa Ana Hts. and South of Mesa but not the Country Club. That will enable the City to file the application with LAFCO. Probably Nov. or Dec. for the LAFCO hearing. 4. Mesa/Birch Park Site – Dave Kiff (5 minutes) Dave Kiff reports: Todd Ridgeway signed the letter on Wednesday July 14th in support of the park and it went out to Supervisor Silva’s office. The City has talked with the County and they agree that the City of Newport Beach will design the park and PAC will have some input with the architect. Once that is done, it will go to the Parks Recreation and Beaches Commission for their comments . After that, the final design approval is with the City Council. 5. Community Center Report – Dave Kiff/Tim Stoaks (15 minutes) Community Center- Dave Kiff reports: We have been meeting at a staff level with the Y and Recreation Services to hammer out issues like Risk Management, reserves, hiring processes, etc. Dave says that he is in the final stages of writing an operating agreement in the next few days to present to the Y. The meetings have been productive. Tim Stoaks says that he is concerned that the City is concentrating on the gymnasium and not the community aspect of the center. Tim says that there is not enough community input at this time. Roger says that he has discussed this issue with Marie Knight and he feels the same way. The debate goes on about “who’s money this is”….The feeling is that the City is going to monopolize the gym. Dave said they haven’t concentrated on the community rooms because there has always been an understanding that there would be large rooms for the community. 6. New Projects Update – Barbara V. (10 minutes) The meeting on July 19th was cancelled since the Supervisor himself could not attend. Here are the answers emailed to us. Project Subcommittee: Supervisor Silva, Michelle Grettenberg, Paul Lanning, Greg Carroll, Barbara Venezia, Dave Stieve, Dave Kiff, Homer Bludau Old Kline Drive: Paul Lanning reports: The engineering firm is ready to meet. Dave Stieve and Harold Klassen are polling the residents and owners as to a date and time that works best for them. Once a date has been selected the meeting will take place. * Bristol Street Sidewalk & Bristol Slope issues….. Paul Lanning reports: This project is still in the hands of CalTrans. After the Board approved the agreement it was submitted back to CalTrans for their signature. CalTrans decided they no longer liked some of the wording and did not sign the agreement. A new agreement is under consideration and should be on the Board agenda for approval some time in August. It will then go back to CalTrans for signature. Fire Station….Dave Kiff reports: We’re hopeful that we will have entered escrow quite soon – the deal is pretty much done, we offered full price, etc. Newport Beach take over of the redevelopment agency. Dave Kiff reports: Both the City and the County are reluctant to move further on this issue until we see the long-term impacts of the State Budget “solution” on RDAs like the Santa Ana Heights RDA. We need to know what finances the Agency will have when the dust settles. Park Improvements on Orchard: Paul Lanning reports: Contact has been made with the property owner. Property owner is in the process of selecting a vendor to inspect the equipment and determine need for repair or replacement. He has indicated they want to provide a safe environment for children. Contact has been made with the leader of the area moms group and they have been apprised of the situation. They are willing to wait and see what the property owner proposes. Water systems on Riverside Drive Project Paul Lanning reports: The Board selected a contractor on June 29th. Pre-construction meeting will be on August 3rd. Notice to Proceed should be issued shortly thereafter. Contractor has 30 days to start construction after issuance of Notice to Proceed. Contractor has 30 working days (generally six to seven weeks) to complete the project. If all goes well, this project should be completed by the end of October. Financial report. Greg Carroll has been asking questions and has been ignored to this point so we have no information. Mark Esslinger has directed Greg to contact Fay Watanabee. Dave Kiff suggests Greg contact Kathy Rosenow the consultant for the County and will contact Greg with this information Horse Arena: Dave Kiff reports: Several months back I had offered to talk with our Risk Manager and the firm that provides us with General Liability coverage (Brown and Brown) about the possible SAH Horse Arena and its liability to the City if we were to take it on. In addition, Jayne Jones has provided me with sections of State law and some signage that other cities have used for their arenas. Here's what Mark Zahoryin of Brown and Brown Insurance has told us (and I will paraphrase): He thinks that a separate policy for an arena will be fairly expensive. Mark does not recommend including it within our General Liability Policy, as an arena accident that forces us to use that Policy could significantly spike the cost of the Policy or cause us to lose potential GL Policy offerors. The manner in which the Arena will be run (no supervised on-site presence) increases the cost/liability. While cities may have limited indemnification from a rider accident (via Gov Code section 831.7), we may not have any indemnification from an accident that happens to a person (a child for instance) who wanders into the arena and is hurt by a horse. The riding activity, then, is somewhat protected by law -- but not people who wander into the riding activity. He is concerned that signage may fade or fall, the arena boards may fall or break, and we may not immediately know to repair them -- any unsafe unmonitored condition has a significant risk for us. All that said, he agreed to review the information from other cities that Jayne Jones provided me and will get back to me and to Lauren. From what I've heard so far, I am very leery of taking any ownership of the proposed arena. The question was raised as to who owns the horse trails? Dave Kiff could not answer that question. If the City owns the trails then what is the difference for the arena. Mary suggests that horse owners and riders have their own insurance. Would that help? Dave says that the City still has no control over who enters the arena. Mary will set up a meeting with the risk mgt. person who buys the insurance for the City and Dave will get her that information. Next meeting of New Projects committee: Sept. 20th 7. Report on Old Kline Drive – Harold K./Davis S. (5 minutes) Harold has sent an email to Paul Lanning for the date to have the meeting with the residents. Roger raises the question should the City be involved in these discussions. Dave Kiff feels that should be done after annexation, but Harold should move forward and make as much progress as possible right now. 8. Report on Code Enforcement Issues – Barbara V. (5 minutes) code enforcement for the West Side of SAH. Michelle reported: RDMD held a written examination 7/13 for the Code Enforcement Officer recruitment. This will assist RDMD in winnowing-down the over 200 applications we received for the three positions. In addition, RDMD has posted the notice inviting bids for contract services to clear the backlog of Code Enforcement cases. Their intent is to have the three officers and the contractor on-board before August 30. BV Reports: I then emailed Michelle and asked if we could not take Newport Beach up on their offer to supply Code Enforcement to the West Side since they would eventually be Newport Beach any way. I sent a letter to Supervisor Silva with those remarks. Michelle and Dave Kiff have emailed back and forth with Bryan Speegle and at first it seemed that Bryan was open to the idea. Dave Kiff Reports: That the City offer to contract for the West Side is estimated at $15,000. to $20,000.00 for the year. Dave is setting up a meeting with Bryan that will take place now on Sept. 2nd. On 8/3 Michelle reported: Supervisor Silva will be meeting with Bryan Speegle of RDMD on Aug. 4 to discuss W.SAH Code Enforcement. Supervisor Silva is aware of the idea of contracting out for services and plans to discuss the feasibility w/ Bryan Speegle. Upon brief discussions w/ Bryan Speegle,contracting out for services is generally not well received as a concept with employee associations (taking County jobs away) and some jurisdiction issues will need to be worked out. Discussions will continue and I will keep you updated. We need to get the community involved in this and BV will post the info on the website. Greg raises the question as to where the money comes from for this. Is this County money or is this RDA money? Greg feels that using RDA money for this until they are annexed would be fine. Dave feels this question is better placed with Kathy Rosnow and Greg will ask that question. East Side code Enforcement Report: BV Reports: BV & Greg rode with on July 29th and the neighborhood is looking great. No big problems and it seems like he has gotten a handle on the area. The containers stored on the County property next to Richard Moriarity are the remains of the sound intinuation program and are to be removed by Aug. 30 and the lot cleaned up. I would like to propose that we send a letter to the City Mgr. and to Jim Sinaseck thanking them for the past year of code enforcement and commending Cass on a job well done as we hit our year anniversary annexed to Newport Beach. We need to talk with Cass about the flower pots and driveway on Cypress St. Adjournment: The next meeting is scheduled for October 5, 2004 / 6:30 p.m. |
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