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April 5th 2005 6:30 p.m. In Attendance : Roger Summers, Peter Macdonald, Mary Slouka, Greg Carroll, Gary Hall , Rick Dayton , Barbara Venezia , Harold Klassen Richard Moriarty, Davis Stieve, Ted Nichols Excused absence 0 Introduction: 5 minutes 1. Approval of December Minutes : Motion to approve minutes by BV, Richard 2nds. Minutes approved Introduction of Guests : Chief Riley, Leslie Daigle, Dave Kiff, Don Iler and Rubio Medina from the architectural firm RRM, Paul Mathias Fire Dept. , John Rochford, President – Snyder Langston Construction, Jon Voget YMCA Dave Pederson landscape architect 2. Chairman’s Remarks : PAC Membership Status: At the request of the Supervisor’s office, Roger called each PAC member. PAC members serve a 3 year term. He asked each person if they would like to continue to serve. All members agreed to serve another 3 years. There are 11 members currently and the PAC can have up to 12 members. The PAC feels 11 is a good number. Public Comments (Non-Agenda Items): Limited to 3 minutes each 1 May Ranck: She wants to know about a horse munching on grass by the Bayview Heights sign. Also she would like to know which airlines at JWA has the greatest tire damage. She feels that the dog barking issue is still an issue. The two problem dog business she claims are BZY Kennels and Coast Canine County Club. She claims dogs barked 4 hours straight. 2//Jeff Schneidewind Kline Drive I wanted to write briefly to support and encourage the PAC's efforts toward improving "Old" Kline Drive. Recent heavy rains have accelerated the damage, leaving the potholes much larger and deeper - they're now more "bathtub holes" than potholes." Some residents have tried stopgap repairs, but too often this involves filling the holes with dirt, which just squishes out again at the next rainfall, or, for some illogical reason, softball-sized, jagged-edged chunks of cement which threaten damage to brakelines and engine cases on sedans with typically low ground clearance. In short, we need a more permanent and sensible solution before the holes get worse - and before the newly-liberated mud dries to dust and starts getting blown into our houses and lungs. I won't be able to attend tonight's meeting, but I hope you can share these thoughts with the Committee. Thank you again for your efforts toward Kline Drive and the rest of the community! 3/ Jayne Jones Has issues with people driving really fast on Cypress St. She is looking for signage or speed bumps. BV will email Cass in code enforcement about this and report back. Staff and Committee Reports: 1. Report from JWA – Justin McCusker (5 minutes) Justin passed out a copy of letters JWA submitted to the Board of Supervisors regarding noise at the airport. This is submitted every 6 months. The letter report deals with average noise levels and comparison of monthly monitors. The report indicates that there has been a drop in noise level. The violations have gone down as well over the comparison time frame 2003-2004. There is also a drop in the number of complaints as well. This information is now posted on the JWA website for review, and they will continue to post this information as it is available. There has been a drop of general aviation as well as the airport. Acoustical insulation about 2.5 million in the account and they have begun discussions with the RA to turn that money over to the agency. JWA needs to hold back some money for warranty work on the intinuation. The question came up about the apartment bldg. on Birch St. and they have let the time frame pass to insulate the bldg. Bristol Street Slope/ Supervisor Silva has asked JWA and Caltrans to address this. Justin is leaving to work at the CEO’s office. Diana Tappia 949 252 5213 can tell us who the next representative will be to PAC. 2. Fire Station- Chief Riley/ Rick Dayton (15 Minutes) The Fire Dept is nearing the end of the design phase of the project. Chief Riley gave us a background on the project. As of April 15th the tenants on the property will be gone and a fence will be put up securing the location. Don Iler and Rubio Medina from the architectural firm RRM, Paul Mathias the staff member assigned to follow through on this project, were all in attendance and gave reports. Fire Station will have type 2 construction with low maintenance materials and designed to last 50 years. This is a 2 company fire station. 8 Personnel will be at the station. Chief Riley went into detail about what the station will include, kitchen, work out area, washing for trucks, training facility, etc. Rubio Medina showed us drawings of the proposed station in detail, floor plan layouts and will get these on digital and they will be on our website in the coming weeks. Next Tues. 4:00 at City Council Chambers study session to approve this plan. Roger raises the idea that the way the station looks, will it cost more? Maybe this should look more modern? The consensus was no. The discussion also arose as to where the money is coming from for the over runs. Dave Kiff said the City General fund would cover the costs with the RA funds paying the City back if the City takes over the RA Fund. Mary made a motion to accept the fire station plans as they were presented. Gary 2nds the motion. This was approved unanimously. Report from Rick Dayton Fire Station Subcommittee RE: meeting summary, 03/14/05 The third meeting for PAC and the Santa Ana Heights community to review the conceptual plans for the proposed fire station at the northwest corner of Mesa Drive and Acacia Street was held at the Newport Center fire station on 03/14/05. In attendance were Fire Chief Tim Riley, Don Iler and Rubio Medina from the architectural firm RRM, committee members Mary Slouka, Greg Carroll, Gary Hall, Tim Stoaks, and Rick Dayton. Don Iler and Rubio Medina presented the conceptual site plan, and revised conceptual floor plan and exterior elevations. The site plan indicates street access from Acacia Street, none from Mesa Drive. There are approximately 8 public parking stalls adjacent to the access drive. There is additional parking for staff vehicles at the rear of the building. A meandering pathway of either decomposed granite or colored concrete with retarded finish provides access to the public wing of the building. A semicircular split rail fence is indicated behind a proposed monument sign oriented towards the Mesa/Acacia intersection. A perimeter fencing is indicated along Mesa Drive to conceal rear parking and training grounds from Mesa Drive. Rubio indicated that the material for this fence would most likely be split-faced concrete block. The training tower is shown in the northwest corner of the site, adjacent to the golf course driving range. Chief Riley said that the training tower would be a stepped structure, the highest elevation being 35 feet. He indicated that training exercises would utilize “synthetic smoke”, also known as alcohol fog or theatre smoke, and possibly propane fuel, but no “live burning”. The synthetic smoke dissipates very quickly into the atmosphere. The revised floor plan indicates two pairs of doors leading from the Training Room to an exterior area with roof covering. The revised elevations indicate some refinements to the first conceptual elevations. The Mesa Drive elevation has been improved by the doors and roof at the Training Room. The architects presented a preliminary colors and materials palette consisting of a Culture Stone ledgestone wainscot and column surrounds with colored concrete cap, a vertical board and batt wood siding painted a brownish red color, and a cream colored trim. The standing seam metal roof would be gray in color, as would the cylindrical entry tower. Mr. Iler showed the committee a photograph of a barn that had a similar color palette. Of the color swatches that were shown, the committee leaned towards a brown color with red undertones. The committee very much approved of the changes, the color and materials, and the site plan layout. Tim Stoaks reiterated the committee’s desire to tie together the landscaping and fencing elements of the fire station and adjacent proposed view park. The RRM architects indicated that they would work with Dave Pederson, the landscape architect for the park project, to achieve a coordinated look. 3.Community Center Report – Jon Voget Rick D. (5 minutes) Rick reported that the committee visited the Brea center at Marie Knights request. Jon Voget Region Executive YMCA of Orange County I. YMCA given the lead to redevelop the YMCA Newport Beach Site, Jan. 2005 • John Rochford, President – Snyder Langston Construction Volunteer Chair for the YMCA Design & Construction Committee for the YMCA of Orange County II. Community Center Development Committee: • Barbara Venezia, Rick Dayton, Roger Summer SA PAC Representatives • David Kiff, Marie Knight - City of N.B. Representatives • Jon Voget, Scott Richmond - YMCA Representatives III. Development of timeline: • Coastal Commission Review • Choice method of construction: Design Build • Remodel & add on the existing building or tear down and build all new IV. Facilities Analysis V. Site Development: BFS of the YUSA Three Site Layouts are being studied • Remodel and add on to the existing building 50,000 sq ft plus • Gymnasium built down on lower elevation 50,000 sq ft plus • Linear design with Airnasium 35,000 sq ft VI. Next Steps: • Development Committee to meet and review options and select basic site layout. • Develop the floor plan to meet budget constraints • Begin MND Process & Traffic Study VII. Community YMCA Development • YMCA of Orange County Strategic Plan Development • Newport / Costa Mesa Committee: Chair Bruce Corzine • Committee Meetings, second Wed. of each month at 4:00pm COC YMCA • Community YMCA Board of Managers Development • Town Hall Meeting: Thursday, April 5, 2005 Ayres Town & Country Bristol Street 6:00pm • YMCA Programming in N.B. & CM: 2 Child Care Sites, After School Programs, Camping, Parent Child Y Guides and Princesses 900 family participants in Newport Beach, Corona del Mar and Costa Mesa Roger raises the point to Dave Kiff and Mark Esslinger that the Y committed a certain amount of money to FFE and can we use the RA money for those things and give the Y the FFE money to use in the interim as it closes to build and cover their loss of revenue. Everyone seems to think yes. Rick asked the question about the entitlements that the City granted the Y back in the 1990s when they were going to build the other facility. Dave Kiff seems to think that they would still honor those commitments. 4.Mesa/Birch Park Site – Rick D. (3 minutes) Dave Pederson landscape architect passed out conceptual plan. Estimated cost $120,000.00 View Park Subcommittee RE: Meeting summary, 03/17/05 The second meeting for the proposed view park at the corner of Mesa Drive and Birch Street was held at the office of Roger Summers on Thursday, March 17. Marcelino Lomeli, the Park & Tree Maintenance Superintendent, and David Pederson, the Landscape Architect, were there. Richard Moriarty, Tim Stoaks, Gary Hall, Roger Summers, and Rick Dayton represented the PAC Park Subcommittee. Dave Pederson presented his conceptual plan, which has been reviewed by City staff. The concept is to have several meandering trails across the site. There is a trail to the crest of the hill with entry points near the cul-de-sac corner and near the intersection of Mesa and Birch. This trail has turn-outs for a view park bench and for a table and benches. A second trail links the cul-de-sac with Birch Street to the east of the park. There is also a connection between these two trails. The trails are approximately 6 feet wide. The trail material would be colored concrete with an exposed aggregate finish to give it a natural appearance and to discourage skate board use. The committee has asked that the view bench be reoriented slightly towards the view of the Bay Bay down the valley beside the Delhi Channel. The committee has also asked that an equal access bench be provided if the grade to the bench shown exceeds 5%. The existing monument sign was discussed. There was agreement that the existing sign would remain, but that the simulated rock at the end piers would be changed to match the rock used at the fire station, and would possibly have a tapered shape rather than vertical. Backdrop landscaping would be added. Lighting for the site was discussed. Dave and Marcy explained that the existing 3 street lights would provide adequate general illumination. At each entry point to the park, Dave has indicated a bollard light. The committee has asked for additional bollard lighting along the trails, as well as fixed up-lighting at key points such as specimen trees with interesting canopies and art sculptures, as occur. There will also be lighting for the monument sign. Dave has shown a variety of drought tolerant plant selections, without specific identification at this point. The committee has asked that Dave consider placing a few specimen trees of 48” box size where appropriate, with lighting as indicated in the previous paragraph. Other improvements shown on the plan are a split rail perimeter fence and a dog bag dispenser. The fencing will match that used at the Fire Station. The committee has asked that an accessible drinking fountain be added if there is to be potable water at the site. (Davis Stieve has noted in a follow-up that the drinking fountain placed in a park on the west side has been a constant vandalism and maintenance problem. He recommends that we not have a drinking fountain.) The committee would like to see appropriate sculpture, or sculptures, added to make the park special. Marcy indicated that he would check with the Arts Commission to see if there might already be sculptures available waiting for the right location to be displayed. The committee has asked that the abandoned roadway parcel to the east of parcels 439-381-01 and 439-381-02 and currently owned by the County be added to the park parcel and not sold to a private developer. Marcy indicated that he would talk with Dave Kiff about doing this. Roger raises the point of right a way of an old right away on “Old Birch St. “ that has been abandoned. Paul Lanning confirms this abandoned right of way... Business Project applicant met with City. Informed them that the passive park was not part of their project and that the right of way now belongs to the Redevelopment Agency... T he normal procedure in these cases of abandoned right of way is that the e developer would get half and the other half would go to RA to be passed to City to be included in the Passive Park. RICK makes a motion to approve the conceptual plan that Dave has presented. Richard 2nds. Motion passes. 3. 5. PAC Policies and Procedures – Peter Macdonald (5 minutes) Santa Ana Hts. Redevelopment Project Area RULES OF OPERATION Draft 1: Definitions: A "Plan" shall mean the Santa Ana Heights Redevelopment Plan. B."Board" shall mean the Orange County Board of Supervisors. C."Committee" shall mean the Project Advisory Committee, (PAC) for the Santa Ana Heights Redevelopment Project Area. D."Agency" shall mean the Orange County Project Agency. E. “City” shall mean City of Newport Beach 2: Authority: The Santa Ana Heights Redevelopment Project Advisory Committee has been established by the Board of Supervisors in Resolution No. OCDA 96-6 of the Orange County Board of Supervisors (May 21, 1996) 3. Purpose: The Project Advisory Committee for Santa Ana Heights Redevelopment Project Area has been established to advise the Orange County Board of Supervisors and the Orange County Development Agency as well as the City of Newport Beach. Such advice will concern policy matters, and capital improvement projects affecting the redevelopment area and redevelopment funds which may be authorized by the Board. 4. Membership: A: Qualifications The Committee shall be composed of no more than 12 members. The members shall be composed of persons who are business owners, property owners, or residents of the area subject to the Plan. B. Terms of office: The Term of each member shall be three years. Each member may be reappointed to the Committee by the Board of Supervisors. C: Appointment and Termination of Members: Members shall be appointed by the Board from a list of recommended candidates submitted by Agency Staff. Once there is a vacancy, a notice will be announced at the next scheduled PAC meeting. Residents may fill out an application supplied by the County Of Orange for consideration as appointees. The Supervisor, whose jurisdiction is the Project Area, will review the applications and may interview applicants. Residents may fill out PAC applications at any time during the calendar year and those applications will be held on file at the County’s office for consideration when new openings occur. The Board of Supervisors may terminate the membership of any person at any time. Failure of a member to attend three consecutive Committee meetings without having notified the Committee Chairperson or Vice-Chairperson prior to the meeting shall result in termination of membership. The PAC committee may ( Roger feels we should use the phrase “vote to recommend” not just the word vote) vote at any time to terminate a member and bring that recommendation to the Board for removal if the PAC feels the Committee member is not effective and fulfilling his/her obligations. D: Membership Duties Each PAC member is required to attend the scheduled PAC meetings and participate in discussions, and voting of pertinent issues facing the committee. It is mandatory ( Roger feels the word “mandatory” is too strong, maybe “suggest”) that each PAC member join at least one standing committee per year gathering and disseminating information to expedite pending PAC approved projects to completion. PAC members are urged to stay in touch with their community thus reporting and suggesting issues and projects to PAC that would improve the quality of life in Santa Ana Hts. Standing Committees: Budget: Responsible for financial oversight, trend analysis, interacts with CEO’s office. Reports back in common language to PAC. Equestrian: All issues regarding trails and arena New Projects: all pending and proposed projects Community Center: over sees building, completion, and continued running of Center Undergrounding: Undergrounding of utilities in the RDA district Development Review: Review of all proposed commercial projects and proposed residential projects requiring City discretionary review in the RDA area. Each standing committee reports in Feb. of each year their yearly projected goals based upon those year’s quarterly projections. ADHOC Committees: These are committees that follow short term projects and issues to completion. These committees are created by the PAC and or PAC Chairman. 5. Officers: A: The officers of the Committee shall be a Chairperson, Vice- Chairperson and the Secretary. B: Officers will be elected by the membership of the Committee in June of each odd year. Vacancies shall be filled by election of the membership, C: The term of the office for officers shall be two years. A PAC Member can hold any office for a maximum of 2 consecutive terms. (Roger does not feel we should limit the term) D: Duties 1. Chairman, whose duties shall be to preside at all PAC meetings, appoints committees, and performs all other proper duties of a presiding officer. The Chairman will also prepare the agenda of regular meetings with input from the PAC committee. As circumstance and necessity dictate, the Chairperson will exercise his/her best judgment in lieu of specific direction or expressed consensus opinion from the PAC. 2. Vice Chairman, who in the absence of the Chairman, or his inability to act, shall preside at all meetings and perform all other duties of the Chairman. The Vice Chairperson will follow up, advise and oversee the standing committees. This includes monitoring progress of those committees. (Roger feels we need to delete: in the months when the full PAC does not meet.) The Vice Chairman will also coordinate with the County for the Newsletter. 3. Secretary, who in the absence of the Chairman and Vice Chairman, or their inability to act, shall preside at all meetings and perform all other duties of the Chairman. The Secretary shall also keeps a written record of all business transacted by the PAC at meetings. Posting those records with the presiding agencies, all PAC members, and the PAC web master for posting those minutes on the official PAC website. Any PAC member heading up a standing committee will report those minutes in writing to the Secretary for proper distribution. 6. Meetings: A: The Committee shall hold meetings the first Tuesday of every other month beginning with February of each year at a location designated by the Committee. The Committee may hold between 4 to 6 meetings a year. (Roger feels we should add: The Chairman and Vice Chairman may call special meetings of the PAC if they deem necessary.) B: All meetings shall be open and public. C: The minutes of all the meetings of the Committee, together with a record of all information presented to the Committee by the Agency or by the Committee for the Agency, shall be maintained by the Agency and shall be open and public. 7. Procedures: A: A majority of the membership shall constitute a quorum of the Committee. No business shall be transacted in the absence of a quorum. (Roger agrees with Rick here.) B: Action may be taken by a majority vote of a quorum of the members. 8 Agendas: A. An agenda containing a brief description of each item of business to be transacted or discussed shall be posted on the PAC website for the public at least 72 hours before each regular meeting and is to be included in the Newsletter notice announcing the meeting to all residents. B. All regular PAC meetings shall be open to the public. Every agenda shall provide an opportunity for members of the public to speak on any off-agenda item of interest to the public. Order of Business: A. The order of business for regular meetings shall be: 1. Call to order by the Chairman. 2. Approval of minutes of preceding meeting. 3. Public comment. 4. Reports from Staff and PAC members on pending projects, and issues affecting the Agency or SAH community. Any project with a guest speaker in attendance should receive priority status on the agenda at the discretion of the Chairperson. 5. New Business 6. Adjournment Conduct of Meetings A All meetings shall be conducted under the order of parliamentary procedure as specified in the last revised edition of Robert’s Rules of Order to the extent that such rules are not in conflict with these Rules of Procedure. B All PAC Members shall address all questions and comments to the public and other members by raising their hands to speak and being acknowledged by the Chairman. C. All persons attending PAC meetings and posing comments or questions to the Committee will be asked to identify themselves, and address PAC Members in a polite and orderly fashion. Public comments are limited to 3 minutes. D. Exhibits: All maps, letters and documents considered by the PAC at any meeting shall become a part of the records of that meeting. 9. Amendment of Rules These rules may be amended or added to by majority vote of the PAC present during regularly scheduled PAC meeting. (Roger agrees with Rick here.) Notes: Peter will have another meeting to refine notes. 6. Cypress Undergrounding Report – (5 minutes) City is negotiating with the County and continues to discuss the private hook up situation. 7. Equestrian Report – Mary S. (5 minutes) The Back Bay Equestrians are moving ahead with the incorporation. The Delhi channel is now under repair. Should be finished in about 2 weeks. They are not actually working where the arena is. Bill Campbell report has been sent to Mary regarding what is happening in Orange Park Acres and she is watching that closely. 8. Development Committee Report – Rick D. (5 minutes) Date: 11/29/01 Bill Melton County of Orange P.O. Box 4048 Santa Ana, CA 92702-4048 RE: New Fletcher Jones Shuttle Service Facility 2172 S. E. Bristol Street Newport Beach, CA 92660 Dear Mr. Melton: As the Chairman of the PAC Development Sub-committee, I have reviewed the plans by the applicant and have met with David Recupero and Carol Hoffman, agents for the applicant, regarding the proposed construction of a new shuttle service facility for Fletcher Jones Motor Cars. The project is in the “General Commercial” District of the Santa Ana Heights Specific Plan. The facility is a one-story, 640 SF building, with a maximum height above finished floor of 12’-8”. There will be (4) public parking stalls, (1) shuttle bus parking stall, and (51) vehicle storage spaces. A monument sign as well as wall sign on the building canopy are also proposed. The proposed sight lighting is “shoe box” type (non-spill) fixtures on 16 foot high poles. The property abuts the ‘BP’ District to the rear. A new masonry wall is proposed at the rear property line. The agents for the applicant have agreed to use the slumped block wall per Exhibit 15 of the Specific Plan for this wall. Enclosed is an enlarged detail of this wall for reference. Street landscaping and landscaping adjacent to the rear wall are proposed. The proposed use is an approved use in the ‘GC’ District. The project, including the proposed signage, appears to meet all the Specific Plan site development criteria for the ‘GC’ District. The street elevation of the building, as well as the proposed signage, appear to be well designed. PAC recommends approval of the project if the following conditions are met: 1) Planning staff shall please verify that the project complies with all applicable Specific Plan criteria. 2) The rear property line wall conforms to Exhibit 15. Thank you for the opportunity to review this project. Respectfully yours, Richard A. Dayton PAC Vice Chairman ****************** Date: 12/10/01 Bill Melton County of Orange P.O. Box 4048 Santa Ana, CA 92702-4048 RE: New Fletcher Jones Shuttle Service Facility to JWA 2172 S. E. Bristol Street Newport Beach, CA 92660 Dear Mr. Melton: In the review of the project at the PAC meeting on 12/4/01, there was an additional concern of the residents in Santa Ana Heights that the Fletcher Jones shuttle buses would drive through the residential neighborhood via Spruce Street to reach the airport. I spoke with David Recupero, the agent for the applicant, about this concern. Mr. Recupero did not believe that shuttle buses would choose to use the route through the residential neighborhood to reach JWA. He also indicated that the applicant would not have a problem with a condition which prohibited a shuttle route through the residential neighborhood. I wish to add the request of the PAC that there be a condition preventing the use of the residential streets of Santa Ana Heights for the operations of the Fletcher Jones Shuttle Service. Respectfully yours, Richard A. Dayton PAC Vice Chairman |
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